| |
|
A Patron who shall be an
Honorary Life member |
| |
|
|
| |
|
A President who, having been
elected by postal ballot of fully paid up members, shall be entitled to
attend meetings in a non-voting capacity and shall retain the position at
his/her pleasure. |
| |
|
|
| |
|
A Chairman who shall be elected
for a term of three years by postal ballot of fully paid up members. |
| |
|
|
| |
|
An Honorary Secretary who shall
be elected for a term of three years by postal ballot of fully paid up
members. |
| |
|
|
| |
|
An Honorary Treasurer who shall
be elected for a term of three years by postal ballot of fully paid up
members. |
| |
|
|
| |
|
A Committee of nine excluding
Officers to be elected for a term of three years by secret written ballot of
members present at the Annual General Meeting. One third of the committee
shall retire annually in rotation and be eligible for re-election.
All postal ballot papers to be numbered and returned to an independent scrutineer for counting. |
| |
|
|
| |
|
No two members of the same family
or partnership shall hold office or be members of the committee at the same
time. |
| |
|
|
|
3A |
MEMBERS |
| |
The Club shall have an unlimited
number of members. |
| |
|
| |
A complete list of members and their addresses will be sent to the Kennel Club with the annual returns and, if so requested, make an up to date list of members available for inspection by the Kennel Club and members of the club. |
| |
|
4 |
MANAGMENT OF THE CLUB |
| |
The Management of the Club shall
be in the hands of the Officers and the Committee.
The elected Committee shall each year immediately
following the AGM appoint a Vice-Chairman who shall oversee and facilitate
the activities of the Committee in the absence of the Chairman. |
| |
|
| |
Meetings of the Committee shall
be held as often as deemed necessary; however there shall be at least two
per annum. |
| |
|
| |
Six shall form a quorum for the
transaction of business; this must include at least two Officers. |
| |
|
| |
In the event of a Committee
member failing to attend two consecutive meetings except with a valid
reason, the Committee shall have the power to exclude him/her and replace
with a co-opted member. |
| |
|
| |
The committee shall have the
power to co-opt members onto the Committee in the event of positions
becoming vacant between Annual General Meetings and those co-opted members
shall have full voting rights and shall
hold office until the next Annual General Meeting. |
| |
|
5 |
ELECTION OF MEMBERS |
| |
Candidates for membership of the
club shall be proposed by one fully paid up member and shall be elected
by a consensus of the Committee. The Hon.
Secretary shall maintain a register of all current paid up members and their
addresses, which shall be available for inspection by the Kennel Club. |
| |
|
6 |
VOTING RIGHTS |
| |
Immediately upon acceptance of
membership: |
| |
|
| |
Each single subscription member
shall be entitled to one vote |
| |
Joint
members shall have one vote for each member of the partnership. |
| |
Junior
members (6-16 years) are not entitled to vote. |
| |
|
7 |
EXPULSION OF MEMBERS |
| |
Any member who shall be suspended
under Kennel Club Rule A42j(4) and/or disqualified under Kennel Club Rule
A42j(8) shall ipso facto cease to be a member of the Club for the duration
of the suspension and/or disqualification. |
| |
|
| |
If the conduct of any member
shall, in the opinion of the committee of the Club, be injurious or likely
to be injurious to the character or interests of the Club, the committee of
the Club may, at a meeting, the notice convening which includes as an object
the consideration of the conduct of the member determine that a Special
General Meeting of the Club shall be called for the purpose of passing a
resolution to expel him/her. |
| |
|
| |
Notice of the Special General
Meeting shall be sent to the accused member, giving details of the complaint
and advising the place, time and hour of the meeting in order that he/she
may attend and offer an explanation. If at that meeting a resolution to
expel is passed by a two-thirds majority of the members present and voting,
his/her name shall forthwith be erased from the list of members and he/she
shall thereupon cease for all purposes to be a member of the Club, except
that he/she may within two calendar months from the date of such meeting
appeal to the Kennel Club upon and subject to such conditions as the Kennel
Club may impose. |
| |
|
| |
If any member is expelled for
discreditable conduct in connection with dogs, dog shows, trials or
competitions, the matter will be reported in writing to the Kennel Club
within seven days and supply particulars if required. |
| |
|
8 |
ANNUAL SUBSCRIPTIONS |
| |
The Annual Subscription shall be
such amount as deemed necessary by the Committee and agreed by members in a
General meeting and notified to the Kennel Club. |
| |
|
| |
The Annual subscriptions shall be
payable to the Hon Treasurer on 1st January each year. |
| |
|
| |
If any member shall fail to pay
his/her subscriptions by 31st January they will forfeit their
voting rights for the current years AGM. |
| |
|
| |
The Committee shall have the
power to erase his/her name from the list of members. However if the
Committee shall subsequently receive satisfactory explanation the member
may, at the discretion of the Committee and on new application and on
payment of the arrears, be readmitted to membership. |
| |
|
9 |
CLUB PROPERTY |
| |
The property of the Club shall be
vested in the Trustees in the event of the Club ceasing to exist, a General
Meeting shall be called to decide the disposal of the assets and the outcome
notified to the Kennel Club. In the event of
this not being possible the Committee shall be empowered to deal with the
matter at their discretion and the outcome shall be notified to the Kennel
Club. In either case any assets realised will be used in the interests of
the breed at the Committee’s discretion. |
| |
|
10 |
FINANCIAL YEAR |
| |
The financial year of the Club
shall be from 1st January to 31st December each year. |
| |
|
11 |
CLUB ACCOUNTS |
| |
A banking account shall be held
in the name of the Club into which all revenue of the club shall be paid and
from which withdrawals shall only be made on the signatures of any two from
the offices of Chairman, Honorary Secretary and Honorary Treasurer. |
| |
|
| |
The accounts shall be kept by the
Hon. Treasurer and auditors shall be appointed at each Annual General
Meeting who shall audit the Club accounts for the ensuing year before the
AGM. The Hon. Treasurer will in turn produce a
report in whatever format as specified by the committee for each committee
meeting. The auditor shall be either one fully qualified auditor or two
unqualified auditors. The audited statement of accounts shall be available
for inspection by members at the Annual General Meeting and copies shall be
available on request by any member at any time subsequently. |
| |
|
12 |
ANNUAL GENERAL MEETING |
| |
The
Annual General Meeting shall be held before 31st March for
the following purposes: |
| |
|
| |
|
To receive the report of the
Committee and Balance Sheet |
| |
|
|
| |
|
To elect Officers and Committee;
nominations for whom shall be in writing and received by the Honorary
Secretary not less than six weeks prior to the AGM; all nominations shall be
proposed by one fully paid up member and seconded by another fully paid up
member. Nominations must be fully paid up members of at least one years
standing. |
| |
|
|
| |
|
To discuss any resolutions duly
placed on the agenda of which prior notice has been given to the Honorary
Secretary not less than six weeks prior to the AGM. |
| |
|
|
| |
|
No business shall be transacted
at an AGM unless notice thereof appears on the agenda, with the exception of
routine matters or those which in the opinion of the Chairman of the meeting
are urgent |
| |
|
|
| |
|
Eight weeks notice of the AGM
shall be given in the Dog Press and shall be circulated in writing to all
members. Not less than fourteen days prior to the AGM the agenda shall be
circulated in writing to all members. |
| |
|
|
| |
|
The
Hon. Secretary shall enter the minutes of the AGM in the minute book. |
| |
|
|
13 |
AMENDMENTS TO RULES |
| |
The Rules and Regulations of the
Club may not be altered except at an AGM, the agenda for which contains
specific proposals to amend the Rules. Amendments shall not be brought into
force until the Kennel Club has been advised and given approval. |
| |
|
| |
New rules or amendments introduced
specifically to meet Kennel Club requirements shall be adopted immediately. |
| |
|
14 |
SPECIAL GENERAL MEETINGS |
| |
A Special General Meeting shall
be summoned by the Hon. Secretary if twenty members send a signed
requisition stating the subject to be discussed and requesting a Special
General Meeting to do so. The Committee of the club is also empowered to
call a Special General Meeting. |
| |
|
| |
No less than fourteen days notice
of a Special General Meeting shall be given to members. |
| |
|
| |
No business other than that
detailed on the agenda can be discussed at a SGM. |
| |
|
| |
The
Hon. Secretary shall enter the minutes of the SGM in the minute book. |
| |
|
15 |
ANNUAL RETURNS |
| |
The Officers acknowledge that
during the month of January each year Maintenance of Title fee will be
forwarded to the Kennel Club by the Hon. Secretary for continuance of
registration and by 31st July each year the other returns, as
stipulated in the Kennel Club Regulations for the Registration and
Maintenance of Title of Societies
be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any
changes of Secretary of the club which may occur during the course of the
year. |
| |
|
16 |
FINAL AUTHORITY |
| |
The Kennel Club shall be the
final court of appeal in all matters of dispute. |
| |
|
| |
The Club shall not
join any federation of societies or clubs. |
| |
|
| |
No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club registered society. |
| |
|
17 |
CODE OF ETHICS |
| |
Membership will become
conditional upon compliance with the club’s Code of Ethics. |
| |
|
18 |
BREED SOCIETIES JUDGES LIST |
| |
The Club holds and maintains a current Judges’ List. |
| |
|
19 |
HONORARIA |
| |
The Hon Secretary to be given an
Honorarium of £100 per annum |
| |
|
| |
The Hon Treasurer to be given an
Honorarium of £100 per annum. |
| |
|
20 |
SHOWS AND SHOWING |
| |
Officers and members of the Committee may enter dogs owned by themselves at any event or show organised by the Club |
| |
|
| |
|
| |
|
| |
To download and print a pdf copy of these rules click here |